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Planning Package
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This document contains a complete overview of the planning process with reference
to all of the letters, forms and attachments that are used in planning and executing a WAVE.
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Organization Outline
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This document is a basic outline of the WAVE project.
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Schedule
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This document walks you through the suggested one year planning process for a WAVE.
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Club Support Letter
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This letter is used to get the support of other yacht clubs in your area to participate in a
WAVE.It is suggested that you also contact these clubs directly in addition to sending this letter.
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Solicitation Letter
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This letter is used in soliciting support (financial and otherwise) from businesses and other
organizations in your area..
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Overview
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This document outlines the purpose and history of the WAVE program.It should be used as an
attachment to your solicitation letter and also be provided to the media that will cover your event.
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News Articles
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These two exhibits show the local newspaper coverage of prior WAVEs held in the panhandle
and west coast of Florida.They can be used as attachments to your Club Support Letter and your Solicitation Letter.
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FCAF Trifold
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This brochure of the Florida Commodores Association Foundation highlights the fact that the
Foundation supports the WAVE program and can be used in your solicitation of support.
You should contact a director of the Foundation directly regarding this.
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Liability Release Form
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This form should be signed by everyone involved in your WAVE.
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WAVE Flyer
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This is an example of a flyer designed by a group holding a WAVE.Your committee should
design your own flyer, customized for your event.IT can be used as a handout and it can be
posted on the websites of the clubs involved and the FCA website.
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Program
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This is a sample program.Your committee will have to design a program specifically for
your event.
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Veteran Registration Form
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This form is used for veterans to register for your WAVE project.It can be made available at
veterans organizations, the participating clubs. businesses supporting your WAVE and any
other location you are aware of where veterans frequent.
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Volunteer Registration Form
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This form is used for volunteers (workers)to sign up primarily for the work that needs to be
done prior, during and after the WAVE.
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Event Task Forms
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These two worksheets provide more detailed guidance on two levels for a successful WAVE
.If you use these, you shouldn't find that you have forgotten something on the day of you WAVE.
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Boat Registration Form
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This form is to be completed by each skipper that agrees to volunteer his boat and himself to
take the veterans out on the water.
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Thank You Letter
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This is a suggested thank you letter to be sent to all sponsors and others that supported your
WAVE.It provides those who were unable to attend with an overview of the days events and
can announce the date of your next years event and request that they again support this program
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